PRIVACY POLICY

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Vision Week NZ Ltd (“VWNZ”) respects your privacy and is committed to protecting your personal data. This privacy policy will inform you as to how we look after your personal data when you visit the website visionweek.co.nz (our “site”) (regardless of where you visit it from) and tell you about your privacy rights and how the law protects you.

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1. Important information and who we are

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Purpose of this privacy policy

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This privacy policy aims to give you information on how VWNZ collects and processes your personal data through your use of this site, including any data you may provide through this site when you opt to get in contact with us via the site.

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This site is not intended for children and we do not knowingly collect data relating to children.

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It is important that you read this privacy policy together with any other privacy policy or fair processing policy we may provide on specific occasions when we are collecting or processing personal data about you so that you are fully aware of how and why we are using your data. This privacy policy supplements other notices and privacy policies and is not intended to override them.

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Controller

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VWNZ is the controller and responsible for your personal data (referred to as "we", "us" or "our" in this privacy policy).

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If you have any questions about this privacy policy, including any requests to exercise your legal rights, please contact us using the details set out below.

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Contact details

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If you have any questions about this privacy policy or our privacy practices, please contact us in the following ways:

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Full name of legal entity: Vision Week NZ Ltd

Email address: hello@visionweek.co.nz       

Postal address: Level 16, 191 Queen Street, Auckland Central, Auckland, 1010, New Zealand

 

You have the right to make a complaint at any time to the Privacy Commissioner, the NZ supervisory authority for data protection issues (privacy.org.nz). We would, however, appreciate the chance to deal with your concerns before you approach the Privacy Commissioner so please contact us in the first instance.

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Changes to the privacy policy and your duty to inform us of changes

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We keep our privacy policy under regular review.

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It is important that the personal data we hold about you is accurate and current. Please keep us informed if your personal data changes during your relationship with us.

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Third-party links

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This site may include links to third-party sites, plug-ins and applications. Clicking on those links or enabling those connections may allow third parties to collect or share data about you. We do not control these third-party sites and are not responsible for their privacy statements. When you leave our site, we encourage you to read the privacy policy of every site you visit.

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2. The data we collect about you

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Personal data, or personal information, means any information about an individual from which that person can be identified. It does not include data where the identity has been removed (“anonymous data”).

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We may collect, use, store and transfer different kinds of personal data about you which we have grouped together as follows:

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• Identity Data includes first name, maiden name, last name, marital status, title, employer, job title and gender.

• Contact Data includes email address and telephone numbers.

• Technical Data includes internet protocol (IP) address and time zone setting and location.

• Usage Data includes information about how you use our site.

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We also collect, use and share Aggregated Data such as statistical or demographic data for any purpose. Aggregated Data could be derived from your personal data but is not considered personal data in law as this data will not directly or indirectly reveal your identity. For example, we may aggregate your Usage Data to calculate the percentage of users accessing a specific piece of content on our site. However, if we combine or connect Aggregated Data with your personal data so that it can directly or indirectly identify you, we treat the combined data as personal data which will be used in accordance with this privacy policy.

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We do not collect any Special Categories of Personal Data about you (this includes details about your race or ethnicity, religious or philosophical beliefs, sex life, sexual orientation, political opinions, trade union membership, information about your health, and genetic and biometric data). Nor do we collect any information about criminal convictions and offences.

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3. How is your personal data collected?

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We use different methods to collect data from and about you including through:

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• Direct interactions. You may give us your Identity or Contact Data by registration, filling in forms or by corresponding with us by post, phone, email or otherwise. This includes personal data you provide when you give us feedback or elect to use “contact us” function on our site.

• Third parties. We will receive Technical and Usage Data from the following providers:​

  1. Vimeo, based outside the EEA;

  2. Facebook, based outside the EEA;

  3. LinkedIn, based outside the EEA; and

  4. Google, based outside the EEA.

  5. Wix, based outside the EEA;

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4. How we use your personal data

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We will only use your personal data when the law allows us to. Most commonly, we will use your personal data in the following circumstances:

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• Where it is necessary for our legitimate interests (or those of a third party) and your interests and fundamental rights do not override those interests for instance:​

  • to administer and protect our business and our site (including troubleshooting, data analysis, testing, system maintenance, support, reporting and hosting of data); and

  • to use data analytics to improve our site, products/services, marketing, customer relationships and experiences.

  • to respond to your queries;

• Where we need to comply with a legal obligation.

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Generally, we do not rely on consent as a legal basis for processing your personal data although we will get your consent before sending third party direct marketing communications to you via email or text message. You have the right to withdraw consent to marketing at any time by contacting us.

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Cookies

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You can set your browser to refuse all or some browser cookies, or to alert you when sites set or access cookies. If you disable or refuse cookies, please note that some parts of this site may become inaccessible or not function properly. For more information about the cookies we use, please see our Cookie Policy.

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Change of purpose

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We will only use your personal data for the purposes for which we collected it, unless we reasonably consider that we need to use it for another reason and that reason is compatible with the original purpose. If you wish to get an explanation as to how the processing for the new purpose is compatible with the original purpose, please contact us.

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If we need to use your personal data for an unrelated purpose, we will notify you and we will explain the legal basis which allows us to do so.

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Please note that we may process your personal data without your knowledge or consent, in compliance with the above rules, where this is required or permitted by law.

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5. Disclosures of your personal data

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We may share your personal data with the parties set out below for the purposes set out above only:

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• Our event partner ASN Media, as a result of certain shared IT and administration systems and for digital marketing of Visionweek content.

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We require all third parties to respect the security of your personal data and to treat it in accordance with the law. We do not allow our third-party service providers to use your personal data for their own purposes and only permit them to process your personal data for specified purposes and in accordance with our instructions.

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6. International transfers

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We share your personal data with our event partner ASN Media Ltd, Wix, Vimeo, Facebook, LinkedIn and Google. This may involve transferring your data outside the European Economic Area (“EEA”).

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Whenever we transfer your personal data out of the EEA, we ensure a similar degree of protection is afforded to it by ensuring at least one of the following safeguards is implemented:

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• We will only transfer your personal data to countries that have been deemed to provide an adequate level of protection for personal data by the European Commission. For further details, see European Commission: Adequacy of the protection of personal data in non-EU countries.

• Where we use certain service providers, we may use specific contracts approved by the European Commission which give personal data the same protection it has in Europe. For further details, see European Commission: Model contracts for the transfer of personal data to third countries. 

• Where we use providers based in the US, we may transfer data to them if they are part of the Privacy Shield which requires them to provide similar protection to personal data shared between Europe and the US. For further details, see European Commission: EU-US Privacy Shield.

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Please contact us if you want further information on the specific mechanism used by us when transferring your personal data out of the EEA.

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7. Data security

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We have put in place appropriate security measures to prevent your personal data from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. In addition, we limit access to your personal data to those employees, agents, contractors and other third parties who have a business need to know. They will only process your personal data on our instructions and they are subject to a duty of confidentiality.

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We have put in place procedures to deal with any suspected personal data breach and will notify you and any applicable regulator of a breach where we are legally required to do so.

 

8. Data retention

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We will only retain your personal data for as long as reasonably necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, regulatory, tax, accounting or reporting requirements. We may retain your personal data for a longer period in the event of a complaint or if we reasonably believe there is a prospect of litigation in respect to our relationship with you.

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To determine the appropriate retention period for personal data, we consider the amount, nature and sensitivity of the personal data, the potential risk of harm from unauthorised use or disclosure of your personal data, the purposes for which we process your personal data and whether we can achieve those purposes through other means, and the applicable legal, regulatory, tax, accounting or other requirements.

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In some circumstances we will anonymise your personal data (so that it can no longer be associated with you) for research or statistical purposes, in which case we may use this information indefinitely without further notice to you.

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9. Your legal rights

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Under certain circumstances, you have rights under data protection laws in relation to your personal data.  You have the right to:

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• Request access to your personal data (commonly known as a "data subject access request").

• Request correction of the personal data that we hold about you.

• Request erasure of your personal data.

• Object to processing of your personal data.

• Request restriction of processing of your personal data.

• Request the transfer of your personal data to you or to a third party.

• Withdraw consent at any time where we are relying on consent to process your personal data.

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For further information, please see the Privacy Commissioner’s guide to individual rights: https://www.privacy.org.nz/your-rights/your-privacy-rights/

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If you wish to exercise any of the rights set out above, please contact us at hello@visionweek.co.nz.

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No fee usually required

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You will not have to pay a fee to access your personal data (or to exercise any of the other rights). However, we may charge a reasonable fee if your request is clearly unfounded, repetitive or excessive. Alternatively, we could refuse to comply with your request in these circumstances.

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What we may need from you

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We may need to request specific information from you to help us confirm your identity and ensure your right to access your personal data (or to exercise any of your other rights). This is a security measure to ensure that personal data is not disclosed to any person who has no right to receive it. We may also contact you to ask you for further information in relation to your request to speed up our response.

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Time limit to respond

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We try to respond to all legitimate requests within one month. Occasionally it could take us longer than a month if your request is particularly complex or you have made a number of requests. In this case, we will notify you and keep you updated.

 

Last updated: [13.05.20]